Namibian Nationals

What documents do I need to begin the application process for a new passport?

To apply for a new passport, you’ll need the following (You can only apply for a new passport if you have less than 1 year validity left on your passport): A duly filled application form

1. For security purposes, passport forms are no longer available on the website for download.
   • Kindly email the High Commission (geneva@mirco.gov.na) for an application form to be mailed to you. Kindly include name and mailing address.
2. Original Passport – If the passport was lost/stolen, the applicant must fill out the Declaration of Lost Document form and attach a Police Affidavit.
3. One passport-sized photo (2″x2″) with white background (No earrings and/or sleeveless shirts for men)
4. Certified copy of a Namibian Birth Certificate
5. Certified copy of a Namibian Identity Document (ID); if an ID could not be presented, kindly write an explanation letter.
6. Certified copy of Namibian Citizenship Certificate (if applicant was born outside Namibia)
7. Certified Copy of Marriage Certificate (Married women who have not updated their ID to husband’s surname and want his surname on their passport)
8. Certified Copy of Divorce Certified for those who wish to revert back to their maiden name
9. For Minors under 16: Certified Copy of parent’s Identification and any child over 13 must sign their own application
10. Application Fee of US$28.00 or US$40.00 for a lost or damaged passport (money order or certified check from the bank only)
11. A self-addressed, pre-paid envelope (with a tracking no.) for the return of your document

Please note:

– The Ministry of Home Affairs will not process application forms without a Namibian Birth Certificate or Namibian Citizenship Certificate if not born in Namibia. If you are not able to produce a Birth Certificate, you must first apply for a duplicate Birth Certificate before applying for the Namibian passport.
– If the applicant needs to change name to married name, the names on the application and the signature must be written with married names. Also, the Ministry does not hyphenate last names.
– The Commissioner of Oaths must be filled out by a Notary Public not by the applicant; however the “Sign Here Also” part must be signed by the applicant in the presence of the Notary Public.

What do I do with the completed documents?

Once you have all the required documents, please place them in one envelope and mail them to the following address:

How long does it take?

In general the process for a new passport ranges from 2 – 4 months. However, the speed at which your papers will be processed depends greatly on your ability to furnish the Embassy with all the proper documents. It is always recommended that you send your application material far in advance of when your need them and that you make copies of your records before sending them through the mail.

What documents do I need when applying for the notification of birth and birth registration?

1. Duly filled application form [CLICK HERE TO DOWNLOAD FORM]
2. Certified copies of legal documents showing proof of Namibian descent
3. Application Fee of US$40.00 (money order or certified check – personal checks are not accepted)
4. A self-addressed, pre-paid envelope (should have a tracking no.) for the return of your document

What documents do I need when applying for a duplicate or full birth certificate?

1. Duly filled application form [CLICK HERE TO DOWNLOAD FORM]
2. Certified copies of legal documents showing proof of Namibian descent
3. Application fee of of US$20.00 (money order or certified check – personal checks are not accepted)
4. A self-addressed, pre-paid envelope (should have a tracking number) for the return of your document

What do I do with the completed documents?

Once you have all the required documents, please place them in one envelope and mail them to the following address:

How long does it take?

In general the process for a new passport ranges from 2 – 4 months. However, the speed at which your papers will be processed depends greatly on your ability to furnish the Embassy with all the proper documents. It is always recommended that you send your application material far in advance of when your need them and that you make copies of your records before you send them.

What documents do I need to begin the application process for the late registration of birth?

1. Duly filled application form [CLICK HERE TO DOWNLOAD FORM]
2. Certified copies of legal documents showing proof of Namibian descent
3. Payment of US$20.00 (money order or certified check – personal checks are not accepted)
4. A self-addressed, pre-paid envelope (should have a tracking no.) for the return of your document

What do I do with the completed documents?

Once you have all the required documents, please place them in one envelope and mail them to the following address:

How long does it take?

In general the process for a new passport ranges from 2 – 4 months. However, the speed at which your papers will be processed depends greatly on your ability to furnish the Embassy with all the proper documents. It is always recommended that you send your application material far in advance of when your need them and that you make copies of your records before you send them.

Namibian citizens wishing to travel in the event of an emergency who do not have a valid passport (e.g lost passport, expired passport etc.) may apply for an EMERGENCY TRAVEL CERTIFICATE.

What documents do I need when applying for the issuance of Emergency Travel Certificate?

The following must be furnished for the application process:

1. Duly filled application form[CLICK HERE TO DOWNLOAD FORM]
2. Notarised copy of passport
3. Two (2) passport-size photographs
4. Notarised copy of birth certificate
5. Application fee of US$10.00 (money order or certified check payable to the High Commission of Namibia – personal checks are not accepted)
6. A self-addressed, pre-paid envelope (should have a tracking no.) for the return of your document

What do I do with the completed documents?

Once you have all the required documents, please place them in one envelope and mail them to the following address:

How long does it take?

Please contact the Embassy to verify.